Supplier Invoice Processing Tool

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  3. Supplier Invoice Processing Tool
Easy to use supplier invoice processing tool for accounts payable (AP) department that enables self-service user interface to detect and correct inaccurate data of incoming invoices.

PROCESSING TOOL BENEFITS

Automates parts of the supplier invoicing processing ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣ ⁣
FOR THE END USER
  • Helps to detect inaccurate data in supplier invoices
  • Enables correction of errors in supplier invoices
  • Supports daily work by saving time and reducing manual labor
  • Easy-to-use user interface designed together with actual users
  • Supports communication between account payable department and organization about invoice processing
FOR THE ORGANIZATION
  • Supports small and medium size companies and scales up to the needs of global enterprises
  • Decreases need of external operators or service providers to manage supplier invoices
  • Gives back the control of the invoice management process to accounts payable department
  • Shortens invoice turnaround time
  • An out of the box solution which takes advantage of standard SAP tools e.g. SAP Fiori

The accounts payable department performs a critical business process that is supposed to be a simple one to manage – receiving supplier invoices, comparing them against purchase orders and when approved posting invoices into SAP system. But easier said than done. Errors in supplier invoices are common and diverse. Corrections are made manually which delays the invoice handling process, increases cost, and takes up employee time – also outside the AP department.

Our job is to make supplier invoicing processing easier and more efficient for our customers.

We built an easy-to-use supplier invoice processing tool for accounts payable department that enables self-service user interface to detect and to correct inaccurate data of incoming invoices. It provides a foundation to manage the entire purchase order invoicing process. The modern user interface was developed together with actual users from accounts payable department, i.e. AP clerks, and we constantly develop the tool e.g. by adding more automated functionality.

DETAILS

Features
  • Works as standalone solution or can be integrated as part of existing invoice management system and process
  • Can handle the full set of incoming invoices or just certain types of invoices 
  • Changes, corrects, and adds additional information to invoices 
  • Secures audit trail by tracking all changes to invoices  
  • Automates parts of invoice processing e.g., processing of additional costs
    when posting invoices
     
  • Gives overall view of invoices in one screen 
  • Works with the overall setup of the account’s assignments 
  • Easy to configure and adjust based of customer needs 
  • Fits to existing SAP Fiori landscape and follows local look & feel 
  • Works on both ECC & S/4 HANA 
Requirements
  • SAP Gateway or SAP Cloud Platform 
  • Standard incoming invoice as IDOCS 
Process Flow
Process Flow, Features

“We implemented SAP S/4HANA with the wide range of business processes. In the procure to pay process we faced significant slowness and issues as supplier invoices that were received from the invoice operator were inaccurate. Due to an incorrect data many corrections were needed before the actual invoice posting and that caused plenty of extra work and delays in invoice processing.”

Tomi Halttunen
Business Controller
ARNON Oy

“By utilizing the Supplier Invoice Processing tool, we are able to process the errors in the invoices so that they will smoothly go through the interface and be posted into the system. With the tool we have been able to reduce the lead time dramatically.” 

Tomi Halttunen
Business Controller
ARNON Oy

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